Some people make it look so easy. You know those events where everything seems to be perfect, not a flower out of place or a missing vegan entr\u00e9e.\u00a0\u00a0 But we know the truth\u2026 a lot of work went into making it look that simple. Actually, for some people it is simple when they plan well and follow some basic tips.<\/p>\n
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Start planning early<\/strong> Plan with the end in mind<\/strong> Always be prepared<\/strong> Develop relationships<\/strong> Delegate<\/strong> Use technology<\/strong> Communication is key<\/strong> Successful event planners know that the more you can plan ahead, the more options you will have and the easier it is to deal with any set backs or challenges.\u00a0 In fact, planning doesn’t end on the date of the event.\u00a0 The best event coordinators are constantly assessing and evaluating throughout the event, and already noting that information to ensure that next time they plan a corporate or private event it\u2019s even easier.<\/p>\n [author-box-2]<\/em><\/p>\n","protected":false},"excerpt":{"rendered":" Some people make it look so easy. You know those events where everything seems to be perfect, not a flower out of place or a missing vegan entr\u00e9e.\u00a0\u00a0 But we…<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[51],"tags":[],"class_list":["post-2114","post","type-post","status-publish","format-standard","hentry","category-articles-on-entertainment"],"_links":{"self":[{"href":"https:\/\/epic1.com\/epic\/wp-json\/wp\/v2\/posts\/2114","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/epic1.com\/epic\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/epic1.com\/epic\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/epic1.com\/epic\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/epic1.com\/epic\/wp-json\/wp\/v2\/comments?post=2114"}],"version-history":[{"count":3,"href":"https:\/\/epic1.com\/epic\/wp-json\/wp\/v2\/posts\/2114\/revisions"}],"predecessor-version":[{"id":2135,"href":"https:\/\/epic1.com\/epic\/wp-json\/wp\/v2\/posts\/2114\/revisions\/2135"}],"wp:attachment":[{"href":"https:\/\/epic1.com\/epic\/wp-json\/wp\/v2\/media?parent=2114"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/epic1.com\/epic\/wp-json\/wp\/v2\/categories?post=2114"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/epic1.com\/epic\/wp-json\/wp\/v2\/tags?post=2114"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\nIt\u2019s never too early to start planning. More time allows you to stretch the budget further, by researching more options for venues, entertainment and other vendors.\u00a0 Especially when planning corporate events, you may need to start a year or more in advance as many popular venues are booked this far ahead and more time to review acts and artists gives you leverage with options and negotiations as well.\u00a0 Having to make decisions at the last minute rarely allows for both the preferred choice and the best price.<\/p>\n
\nPlan an event by imaging the end result you want. What is the takeaway goal?\u00a0 Should it be upbeat or reserved, crazy fun or intellectually stimulating? Consider which venue, speaker, or other unique entertainment will provide the memory you want to create.<\/p>\n
\nDisasters happen. Mistakes happen. Bad weather happens. The test is in how you deal with it.\u00a0 Take the time to anticipate and list possible challenges, and create back-up plans for you and your vendors to be sure that nothing derails the event.\u00a0 Working with an experienced booking agent ensures that this partner will completely manage any unforeseen challenges that affect the entertainment. So, from having a possible indoor venue if the weather changes abruptly to anticipating a few alternative entr\u00e9es for guests who didn’t RSVP their dietary needs, your stress level will be more stable if you are not caught off-guard.<\/p>\n
\nHaving strong relationships with industry partners who can help you when you\u2019re planning a corporate or private event is a must. Put together a \u201cdream team\u201d of connections who will support you and can pull in favors in times of need or even just provide references and advice. Having these “go to” connections such as favorite caterers, booking agents, printers and florists will ease the stress of event planning.\u00a0 (Always remember to reciprocate with favors and support to keep these relationships strong).<\/p>\n
\nDelegate where you can. Use on-site managers as much as you can to help with details for menus and set up.\u00a0 A booking agent will be able to not only take entertainment off your plate but will also be able to negotiate better pricing and be more familiar with the talent.\u00a0 Move as much as you can to reliable others, while still maintaining the cohesiveness and overall direction of your event plans.<\/p>\n
\nFrom online event registration to event apps, use technology to your advantage.\u00a0 Work with the venue to see what they already have in place.\u00a0\u00a0 Many larger venues have incorporated these added details into their websites and they may be able to customize some apps for your specific needs as well.<\/p>\n
\nCommunicate your plans and goals effectively with your boss, team and event participants. Be sure your instructions are straightforward and clear.\u00a0 Share timelines and “to do” lists regularly and be sure everyone knows their assignments and responsibilities (charts are great!). Follow up throughout to ensure everyone is on track.<\/p>\n